The Company is committed to maintaining the confidentiality, integrity and security of any Personal Information (as defined below) about Company's End-Users. To demonstrate Company's commitment to protecting Your privacy, Company has developed this privacy policy ("Privacy Policy"), which describes how Company will collect, use, disclose and protect Your Personal Information through the Product.
This Privacy Policy as well as Company's Product License Agreement and End User License Agreement ("License Agreements") govern Your access and use of the Product, as owned and operated by the Company, a Canadian corporation having its registered address at 4222 Dixie Rd, Unit #145, Mississauga, LW41M6 (referred to in these Terms as the "Company"). Terms capitalized but not defined in this Privacy Policy have the meanings set out in the License Agreement. "You", "Your" and "Yours" refers to you, the End-User, or if You are a company that is registering for user accounts on behalf of Your employees or contractors, the Client, as the case may be, and as defined in the License Agreement.
By accessing and/or using the Product You agree to all the terms and conditions of this Privacy Policy and the License Agreement and which are incorporated here by reference. If You do not agree to all the terms and conditions of this Privacy Policy and the License Agreement, please do not use the Product.
In the case of a material change to the Product as described in the amendment provision set out in the License Agreements, and in accordance with the amendment requirements set out therein, Company will provide written notice to inform You and will obtain consent from You for any new purposes not previously identified.
Changes can be submitted by updating Your data in accordance with the user data update and verification provisions set out in the section of this Privacy Policy entitled "3. Data Management".
By using the Product, You consent to the collection, use and disclosure of Your Personal Information by Company in the manner described in this Privacy Policy. You may always opt not to disclose certain Personal Information, but which may restrict access to certain features of the Product. For example, Your name and email address are necessary to complete the registration process. At any time after registration, You may opt out of most email communication from Company by clicking on the opt-out link at the bottom of Company's emails, or by contacting Company at the contact details listed above. However, Company may still contact You for administrative purposes. Withdrawing consent will not apply to actions the Company has already taken based on Your prior consent.
Any data sent to Company for processing by You is considered to be third party data ("Third Party Data"). For all Third Party Data, consent required upon collection of third party data shall be obtained by the You ("Third Party Data Consent").
When You sign up for an account, You are opting in to receive emails from the Product for administrative or technical issues and You may occasionally receive the Company newsletters.
COMMUNICATIONS IN THE EVENT OF BREACH: In the unlikely event that Company believes that the security of Your Personal Information in Company's possession or control may have been compromised and creates a real risk of significant harm to You, or if Company believes that a notification is appropriate, Company may seek to notify You of that development, pursuant to both Company's desire to keep You informed and Company's legal requirement to do so. If a notification is appropriate, Company may notify You by the email address registered to Your account. Additional details on a Data Breach can be found in the in the section of this Privacy Policy entitled "3. Data Management".
WE WILL NOT REQUEST CONFIDENTIAL PERSONAL INFORMATION: Company will never send email messages to customers requesting confidential information such as passwords, credit card numbers, or social security or social insurance numbers. Please do not act on any such emails as You may compromise Your Personal Information by replying or by following links to a fraudulent website.
The Company may amend or change this Privacy Policy at its sole discretion at any time, and in accordance with the amendment provisions set out in the License Agreement. The use of the information Company collects at any given point is subject to the Privacy Policy in effect at the time of collection. If Company makes any material changes Company will notify You by email or by means of notice on the Product prior to the change becoming effective. Company will post the most current Privacy Policy on the Product, and Your use of the Product is subject to the most current Privacy Policy as posted on the Product at any time.
Company will perform a periodic and timely review to ensure that Company's Privacy Policy is compliant with Applicable Laws.
Company encourages You to periodically check Company's Privacy Policy for the latest information on Company's current policy.
IF YOU CHOOSE TO ACCESS THE PRODUCT, YOU DO SO AT YOUR OWN RISK, AND ARE RESPONSIBLE FOR COMPLYING WITH ALL LOCAL LAWS, RULES AND REGULATIONS. WE MAY LIMIT THE AVAILABILITY OF THE PRODUCT, IN WHOLE OR IN PART, TO ANY PERSON, GEOGRAPHIC AREA AND/OR JURISDICTION WE CHOOSE, AT ANY TIME AND IN COMPANY'S SOLE DISCRETION. COMPANY'S PRIVACY POLICY DOES NOT COVER THE INFORMATION PRACTICES OF OTHER COMPANIES AND ORGANIZATIONS WHO ADVERTISE COMPANY'S SERVICES, AND WHO MAY USE COOKIES (DEFINED BELOW) AND OTHER TECHNOLOGIES TO SERVE AND OFFER RELEVANT ADVERTISEMENTS. SEE COMPLETE LIMITATION OF LIABILITY PROVISION AND DISCLAIMER, AND PROHIBITED USE REQUIREMENTS CONTAINED IN THE PRODUCT LICENSE.
If any portion of this Privacy Policy is deemed unlawful, void or unenforceable by any arbitrator or court of competent jurisdiction, this Privacy Policy as a whole shall not be deemed unlawful, void or unenforceable, but only that portion of this Privacy Policy that is unlawful, void or unenforceable shall be stricken from this Privacy Policy. The insertions of headings are for convenient reference only and are not to affect the interpretation of this Privacy Policy.
If You have questions or concerns regarding Company's policy or practices, please contact Company's privacy officer by email at hello@wrlds.com
This Privacy Policy is effective as of the Effective Data as defined in the License Agreements.
Within this section of the Privacy Policy, Company will provide You with notice that Your information is being collected when You first sign in to the Product. In the section of this Privacy Policy entitled "3. Data Management", Company will be describing the manner in the section of this Privacy Policy entitled "4. Data Usage", You will also be notified about the nature for which the data will be used, how Company processes the data, and how Company works with third party service providers who will assist Company to process the data.
When You use the Product, Company stores certain information about Your device and Your activities that You provide to Company and that Company automatically collects, including:
We may collect electronic information from You from the following sources:
In the section of this Privacy Policy entitled "4. Data Usage", You will also be notified about the nature for which the data will be used, how Company processes the data, and how Company works with third party service providers who will assist Company to process the data.
Company will validate the Personal Information to the best of its ability. Company will validate Personal Information wherever possible and any discrepancies discovered shall be corrected.
In the case that the End-User Personal Information is provided to Company by one of Company's clients, Company will accept that database as verified and accurate. If Company is collecting the data on behalf of Company's client, Company will work with the Client to ensure that processes will be put in place to ensure that end users are given the chance to review and correct any data issues.
The Company relies on You to ensure that the Personal Information You enter into Company's system is as accurate, complete and up-to-date as necessary for the purposes for which it is to be used. Until the Personal Information Removal Date (as defined below), You may review or update Your Personal Information by submitting a request to review or update Your Personal Information to hello@wrlds.com indicating that You are requesting such review or update, subject to the identity verification process set out below, and with the understanding that the Company may make changes to Your Personal Information to meet the technological requirements of Company's networks and media. Unless required to comply by law, Company may reject access or modification requests that are unreasonably repetitive, require disproportionate technical effort, risk the privacy of others, or would be extremely impractical. Where Company can provide information access and correction, and when required by law, Company will do so for free.
At any time and up to the fourteenth (14th) day after Your License Agreements with Company have been terminated or the maximum time period allowed by Applicable Law as described below, whichever is longer (this is the "Personal Information Removal Date") the End User may request a copy of all of the End-User's Personal Information from the Product. After the Personal Information Removal Date, or upon Your specific request to hello@wrlds.com to delete the Personal Information, such Personal Information shall be deleted by Company within a reasonable period, unless:
When updating Your Personal Information, Company may ask You to verify Your identity before Company can act on Your request.
Company will capture and manage all End-User and Client privacy preferences. There preferences will be tracked in the database and attached to Your End-User records. If the preferences are changes, the modifications will be incremental, and added to an audit log. Tracking of Your consent to the collection, storage and use of Your Personal Information will be also be recorded for the purposes of an audit log for consent. To ensure that the data is traceable, the source of the data will be logged, as well as a timestamp for the transaction.
If Your information is stored on computer systems in a country other than the country in which Your information was collected. In Company's best efforts to protect Your data, storage locations will be selected in countries that have similar privacy laws. Foreign storage locations, if any, that may process or store Your data, will be listed and updated within Section 5 of this Privacy Policy, entitled "LIST OF THIRD PARTY PROVIDERS AND END-USER DATA STORAGE PROVIDERS". Any such transfers will also be subject to audit and tracking requirements set forth in this Privacy Policy.
OF NON-PERSONAL INFORMATION: Data that is non-Personal Information may be kept by Company for an indefinite period however, this does not constitute a guarantee that Company will keep the data indefinitely. If a User or Client would like to ensure that data is indefinitely kept, that can be requested, upon written agreement of the parties of a custom services plan. This data will primarily be used in aggregate and anonymized format to drive business intelligence and analytics.
OF PERSONAL INFORMATION: Personal Information data will be kept until the Personal Data Removal Date (as defined above), with such deletion to be initiated by Company or by the User, in the manner described above in the section entitled "Removal of Personal Information By Company or by You."
DATA RECOVERY BY YOU: Other than information that Company is required to retain and provided to You by law, you should have no expectation of data retention whatsoever. From time to time the Company will create a backup of all data in the Company's system. This backup is for use by the Company only in the case of disaster recovery or to maintain business operations in the case of an emergency. No data will be backed up (except for such disaster recovery purposes and Company's internally usage). Backing up of Your own data is Your responsibility.
DATA RESTORES: The Company will not restore data unless it is available and then only if the Company determines, in its sole discretion that a data recovery is necessary.
PERIODIC AUDIT: Company will perform routine audits at its sole discretion or on a schedule as required by Applicable Law to confirm deletion of the data has occurred in the manner described above in the section entitled "Removal of Personal Information By Company or By You."
Company takes Your privacy very seriously. If You have a security related concern, please contact Company at the contact details provided above. Company will work closely with You to ensure a quick and personal response to Your concerns. In addition, Company restricts unauthorized access through protective policies, procedures, and technical measures, including:
SAFEGUARDS PROVIDED BY YOU: To keep Your Personal Information secure, You are required to safeguard Your End-User name and password information in accordance with the License Agreement.
SAFEGUARDS PROVIDED BY US: Company will provide physical and electronic safeguards with regard to the storage of Personal Information as required by law, however, and pursuant to disclaimer provided in the License Agreements, You understand that in order for the Company to operate the Product, End-User Data may be transmitted by You to the Company over the internet, public networks or otherwise, and You acknowledge that that no such data transmission can be guaranteed to be completely secure, and that, beyond Company's requirements to provide a warranty on information security, Company cannot warrant the security of any information You transmit to us, and that You do so at Your own risk.
ACTIONS IN THE EVENT OF DATA BREACH: A "Data Breach" is defined as any non-authorized access to the storage locations of the data, or access to a storage location by an individual that is potentially suspected of having performed non-authorized activities. In the case where a Data Breach has occurred, if the Company believes that the breach creates a real risk of significant harm to the end-users, the End-User and Client will be notified in the manner as required by law, and all details regarding the impact to the End-User and Client will be shared.
TRAINING OF Company's STAFF FOR HANDLING PERSONAL INFORMATION: Company's employees and contractors are required to adhere to standards and policies to ensure that Personal Information is secure and treated with the utmost care and respect. Furthermore, Company limits access to Your Personal Information to those employees or contractors who Company reasonably believe need to come into contact with that information in order to do their jobs and Personal Information will only be reviewed if anonymize of otherwise accessed on a "need-to-know" basis.
EMPLOYEE COMPLIANCE: All employees must read, and attest to having read this Privacy Policy. Furthermore, as this Privacy Policy is evergreen, any time material changes are made to the document, employees will need to attest to having read and understand the changes to the document. From time to time, training shall be provided to employees on this Policy Privacy and privacy issues required to be compliant with the applicable law.
Company will not use or disclose Personal Information other than the purposes identified below (individually and collectively, the "Purpose"):
Company may use session Cookies and usage data to fulfil the Purpose, by tracking information about You as related to Your usage of the Product, and correlating to other personally identifiable information collected while on the Product or connected to Company's third party processors (as listed in Section 5 to this Privacy Policy entitled List Of "Third Party Providers and End-User Data Storage Providers"). Company may also use Cookies that are created by the Product to secure Your login session and to help ensure the security of Your account.
To fulfil the Purpose, Company may share Personal Information or with Company's affiliates, acquirers or third-party collaborator or vendors (as listed in Section 5 to this Privacy Policy entitled List Of "Third Party Providers and End-User Data Storage Providers"), subject to the following conditions:
By posting content on the Application (the "User Data"), the End-User and Client jointly hereby grants to the Company a worldwide, non-revocable, non-exclusive, perpetual, royalty-free, and sub-licensable right to use, create derivative works of, modify, and to distribute (including without limitation, distribution online, through multiple channels, and bundled with other applications or materials) such content, and further, the End-User and Client agrees to waive any moral rights to such User Data, and agrees that the Company may modify or adapt the User Data in order to transmit, display or distribute it over other applications and in various media. The Client and/or End-User agrees that the Client and/or End-User will individually and jointly defend, indemnify and hold harmless the Company from and against any Claims (as defined in the Agreement) arising from the nature of the content submitted and/or the ownership of End-User Data and any claims of infringement of third party intellectual property related to such End-User Data.
Company Collection and Analysis of Data: The Company creates benefit to all of its Clients and End-Users by analyzing the Company Data for the purposes of Product improvements. The Client and/or End-User agrees that the Company shall have the right to collect and analyze data and other information relating to the provision, use and performance of various aspects of the Company products and related systems and technologies, and the Company will be free (during and after the Initial Term or subsequent Renewal Term) to (i) use such information and data to improve and enhance the Company products generally, (ii) for other development, diagnostic and corrective purposes in connection with the Products and Services, and (ii) disclose such data solely in aggregate, anonymous, and non-identifiable form that is in no way connected Client and/or End-User or its business.
© 2025 CerebrixOS / Ockham Labs Inc. All rights reserved
Ready to transform your AI operations? Let's discuss how we can help.